What is your typical daily schedule
The optimal daily routine? Here you will learn to structure it!Reading time: 3 minutes
Stress and disorder in the daily routine
Do you know that? You look at your watch in panic because it is about to be lunch break and you have at least three tasks that you have started on your desk. The priorities are clear to you - and yet you cannot find the right rhythm and structure. Most of all, you feel like you have to constantly decide what to edit next. But what criteria do you actually want to use for your daily planning?
Actively tackle daily planning
For some office workers it is a dilemma: If they don't plan their day, it is quickly planned externally. On the other hand, however, they do not know exactly how to best structure their daily routine themselves in order to avoid this dilemma. Read the following quick pointers to help you determine a daily routine that suits you.
For a good day-to-day planning, I first recommend taking these two criteria into account:
- Form work blocks, so bundle similar tasks z. B. make several phone calls in a row.
- Time factor: Assign fixed times for certain tasks, e.g. B. Retrieve emails at 8:00 a.m., 12:00 p.m. and 4:00 p.m. and schedule 30 minutes for processing each time.
What can you consider in your daily routine?
You know yourself best. Are you one of those people who like to put difficult tasks on the start of work? Because then you have already worked through some “chunks” and can work the rest of the day unencumbered.
Or are you more the type who starts with simple tasks and prefers to move on to the more difficult part in the afternoon? Then put your tasks together according to activities and times as it suits you. Create your own personal time slot, for example like this:
08:00 - 09:00 = deal with correspondence
09:00 - 10:00 = edit projects
10:00 - 11:00 = make phone calls
11:00 - 12:00 = meetings and appointments
13:00 - 14:00 = make phone calls
14:00 - 15:00 = work on projects
15:00 - 16:00 = deal with correspondence
Of course, your work blocks could be completely different and positioned differently. Break times have not yet been taken into account in this list. But the basic advantage is clear: You have a daily structure that you can use for orientation. If you then have to suspend your daily routine for unforeseen events, you can get back to your rhythm after it has been dealt with.
Rhythmize your daily routine
Do you quickly lose sight of time? Do you think breaks are superfluous? Are you not keeping to the time frame described above?
Then get yourself a timer so that you structure and adhere to your work intervals. Follow z. B. the rhythm 60-60-30. That means: 60 minutes of continuous work, concentrated and without delay, 5 minutes short break, 60 minutes of continuous work, 30 minutes break. Then all over again: 60-60-30. The rhythm can also be 45-45-20 - whatever suits you and your work environment.
Daily routine checklist - you can pay attention to this
|Do you pay attention to these aspects?||You can take note of that||P.|
|For most people, the peak of performance is between 8:00 a.m. and 11:00 a.m.||Complete demanding tasks during this time.|
|Most people have a low performance after lunch because the body's energy is directed into the digestion.||Complete routine tasks whenever possible.|
|Find out your individual performance time.||Work accordingly.|
|After about 45 minutes of work, the ability to concentrate decreases. If you keep working without a short break, you will become inefficient!||Pay attention to the breaks and rhythmise your work as described.|
|Work in such a way that you can complete a longer task in 90 minutes. After that you need a slightly longer break.||Divide tasks into subtasks.|
|Short breaks (can also be a conscious relaxation while waiting at the copier) increase performance.||Take short breaks.|
Now it's your turn - create a daily routine and plan
Check out the tips presented for yourself. Pick the points that suit you. Make a note of your future daily planning. Assign times, work and break rhythms and everything you need to determine your personal daily routine. Your everyday office life will be much more structured.
Your Wera Nägler, office organization expert
Photo credit: nd3000 / stock.adobe.com
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