Where is the Microsoft Word spell checker

Enable, disable, and repair Word spell checking

Here you will find all information about the Word spell checker and tips on how to activate, deactivate, change the language and repair it.

In Microsoft Word and all other Windows apps from Microsoft Office, there is a practical spell check which not only speaks different languages, but can even do a grammar check. This tip shows you how to get the RSpell check activated, deactivated or even repaired if the Word spell check no longer works.

  • The Word spell checker is also available for all other Office apps on Windows.
  • You can also change the language to be checked.
  • If the spell checker doesn't work, you have disabled it or set the language incorrectly.

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1. The Word spell checker fixes many typos

One of the most convenient features in Microsoft Word is thatIntegrated spell checker, which is also available to all other Office apps. The spell checker recognizes typical typing errors, misspelled foreign words and underlines any errors with a red ring line.

Typo in the Word spell checker

2. How to work with the spell checker in Word

You can easily correct typing errors using the context menu. To do this, move the cursor to the underlined word and then press right mousekey. You will then receive a selection of possible, correct spellings of the word in the context menu.

Word spell check via the context menu

In addition to typos, there will also be incorrect hyphenation displayed as a possible error.

Incorrect hyphenation in Word

Word's vocabulary is limited, however. Especially with technical terms for different industries, it can happen that the spell checker does not recognize the word and reports it as a possible error. There is also a solution for this. In the context menu of the spell checker you will always find the entry for the word to always ignore this word or the Add custom dictionary.

2.1. Enable manual spell checking

Recognizes Word Misspellings in the textwhich you have not corrected via the context menu, Microsoft Word hides in the Status bar an animated book icon a.

Word found spelling errors

When you click this icon, you start the in Word manual spell check. Alternatively, you can start the manual spell check via "Check" with the "Spelling and grammar" button. You can also start the spell check with the F7 key.

More keyboard shortcuts: In our article "Useful keyboard shortcuts in Microsoft Word" you will find more shotcuts with which you can use Word much faster.

Check also provides the Word spell checker

The manual spell check is displayed in a right sidebar and goes through the sources of possible errors step by step. For each occurrence you can ignore the error, always ignore the spelling, add the word to the user dictionary or select one of the suggestions to correct it.

Word spell checker in the sidebar on the right

Good to know: About the Speaker icon you can also have the word spoken to you, which also works for non-German texts.

2.2. Customize the spell checker and grammar checker

All settings for the behavior of the spell check can be found in the options under "Document check". Here are already Spell check exceptions enabled, such as words with numbers or words in capital letters.

Document review options in Word

For example, if you want the Do not check spelling as you type, you can switch off the "Check spelling while typing" function. Word then only checks the spelling using the button in the menu bar under "Check".

Check spelling as you type

In the settings you can also use the Activate grammar check in addition to spelling or deactivate and display grammatical errors while you are typing. These are then marked with a blue ring line and can also be corrected or ignored via the context menu.

Word can also do a grammar check

3. Autocorrect supplements the spell check

You might notice it while typing: Word automatically corrects classic twisted letters, two capital letters at the beginning of a word, lower case letters at the beginning of a word or classic errors such as "similar" without the "h". Responsible for this is Autocorrection.

Their behavior can be adjusted via the options -> "Document check" -> "Autocorrect options" in Word. If, for example, as a lawyer you often use the StPO, you can remove the auto-correction set to “Stop” or add new terms.

Adjusting the autocorrection

Auto-correction for phrases: The auto correction function can also be used for short texts, for example by replacing "MFG" with "Sincerely".

4. Change the language in the spell checker

The spell check in Word is not limited to the German language. You can always check the Change the language for the proofing tools.

Set the language for proofing tools

This prevents the words in an English text from being recognized incorrectly. To change the language for the proofing tools, click on the entry "Set language for proofing aids" and select the desired language from the list.

Language for the selected text

You can also switch off the spelling and grammar check for a language or let Word automatically detect the language.

If you only use one language, but the list of selected languages ​​contains more than German, you can use the deactivate other languages. To do this, switch to the language settings via "Language". All editing languages ​​are listed here. By marking the language you no longer need and clicking "Remove", Word will remove it again.

Remove correction languages ​​again

5. Possible causes when the automatic spell checker does not work

If the automatic spell check in Word doesn't work for you, there are several sources of error. You can easily fix the error with the following tips.

First check in the options under "Document check" whether the spell check is activated while you are typing (point 1). In addition, it can also happen that a The exception was to hide the misspellings in this document only. In this case deactivate the setting (point 2).

Word does not underline when the function is switched off in the options

Another source of error are the language settings for the proofing tools. To do this, click on the "Review" tab in the Word ribbon on Language and then on "Set language for proofing aids". The function “Don't check spelling and grammar” for your language must not be activated.

Word spelling will not work if the check is turned off for the selected language

Word may also mark correctly spelled words as incorrect. A frequent cause for this is again the language setting for the proofing tools. If you have marked a text and then change the language, it will be marked from "German" to "English" and thus as incorrect for the test.

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