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Free project management tools: the 20 best in comparison

Tool 1: Targetprocess - For flexible and visual project management

Targetprocess is visual software from the management area. With it you can optimize communication in the company and also better understand certain project data. With Targetprocess, both project management and information visualization are combined. As a user, you get a high degree of flexibility with regard to the processes that are mapped in the tool. The free project management tool also impresses with its instant solutions for Scrum, Kanban, marketing and many others. Above all, Targetprocess helps you with its visual approach to understand the influence your work has on the strategy of your company. In addition to German, the tool can also be set in five different languages. You can first test the project management tool completely free of charge. If you later decide to buy the full version, there are special discounts for startups.

Tool 2: factro - increasing team productivity

The modern and user-oriented project management tool factro is perfectly tailored to agile team work. The intuitive operation allows you to get started right away, create your first projects and tasks and start working in a team. The project structure tree, which clearly visualizes complex relationships, should be emphasized. But there is also a table view, a Kanban board and the Gantt chart as well as practical to-do lists. factro is free for up to ten users and especially helps you to work more productively in a team. Among other things, you can reduce the meeting time by up to 80%. Whether for startups, medium-sized companies, authorities, project managers, executives, team leaders - factro can be used profitably across organizations and industries and, thanks to its German server location, offers you full GDPR compliance and free customer service.

Tool 3: Pivotal Tracker - Agile Project Management

Pivotal Tracker is a story-based project management tool. This makes it easier for you to work in a team and you can coordinate everything at any time. With the Tracker's Team Backlog you always get an optimal overview of your work - across multiple projects. You can also see the work of the other teams. It is also an advantage for you that the guided iteration planning makes it possible at any time to break down the projects in a team-friendly manner. With the integrated analysis tool, you can also have informative reports prepared. So this tool helps you to adapt and develop processes and to remain flexible.

Tool 4: Nutcache combines project management and finance

The Nutcache project management tool enables you to increase team productivity through some collaboration functions. Working times can be recorded directly with this tool and automatically billed to the customer. You can organize joint projects in boards and receive the exact status of these projects at any time. It is also very practical that possible expenses can be assigned directly to the respective projects. So you can include this in your internal accounting. Nutcache is available in German and eight other languages.

Tool 5: InLoox now! Starter - Intuitive project management for small teams

At InLoox now! Starter is an online project management tool. With this, up to five team members can work together at the same time, manage tasks and create projects. The whole thing runs via the Internet browser, so that all team members can work together in the browser regardless of location. With the free version, tasks can be conveniently organized on the Kaban board, documents can be stored centrally and checklists can be created. You can register for the completely free version until December 31, 2021. With this registration on December 31, 2021, the starter version is free forever.

Tool 6: Planio is available from classic to agile

With Planio you can manage tasks and also make all recurring tasks standard as an automatic workflow. Planio is ideal for you if you work with an agile team and projects such as Scrum and Kanban. The tool can also help you with classic project management processes. With Planio you can manage all your data in one place. If it is important to you to store knowledge, then you can even create your own wikis or make other information visible. It could also be an advantage for you that you can record all of your activities in the context of a project in order to then invoice them directly.

Tool 7: Basecamp 3 - The classic

Basecamp is one of the best-known tools in the field of project management. This tool is now in its third version, so Basecamp 3 gives you a rich set of functions. It can be operated very intuitively and, with the features in the online solution, focuses on internal communication. At Basecamp you can leave messages on a message board or comment on messages from others. Data exchange including versioning is possible for many formats. So you can always track everything exactly. Unfortunately, as a standard tool you have to pay for it, but especially at the beginning and when the tills are empty, the free version is great to work with.

Tool 8: The free clocking IT

With Clocking IT you can work completely free of charge. Clocking IT is a web-based open source tool and is aimed primarily at software developers. If you want to use this tool as a platform for your project work, Clocking IT provides you with a well-organized dashboard. Other project management functions such as time recording, task management or Gantt graphics are also supported. You can easily deactivate features that are not required in order to keep the software clear. Other features of Clocking IT are very extensive colloboration options and a wiki with which projects can be documented. There is also an instant messaging function.

Tool 9: Large offer at Zoho Projects

Zoho Projects offers you a wide range of office applications. A very good project management tool is also integrated here. With Zoho Project you get a project management tool that contains all the necessary applications for the good organization of the tasks that arise. This includes task management and milestones, time recording, calendar functions and Gantt charts. It is also practical that all users can chat with one another and exchange documents. it is also possible to create a wiki. You can create the free account for Zoho Projects quickly and easily and link the tool to Google Apps.

Tool 10: Werkstatt42 - a simple project management tool

The online tool Werkstatt42 is a simple project management software. At Werkstatt42 one restricts oneself only to the basic features which a project management software needs. Projects can be coordinated with this without any problems and collaboration is made easier for teams. Werkstatt42 offers you functions such as task management, whiteboards, group calendars and time recording. Users have the opportunity to communicate via forums and to call up the current status of the project at any time. With the free version you can do two projects and you have 30 megabytes of online storage available. There is no limit to user accounts.

Tool 11: Collaborate with Wrike Online

With Wrike you get an online workspace for your project management that allows you to work on your projects with your team in real time at any time. This is a great solution, especially for startups that are just starting out. If you want to use the tool with a maximum of five users for your projects, you can do so for free. If you need more than five accesses and want to use more extensive functions, you can choose between three different paid packages.

Tool 12: Clickup

With the project management tool Clickup you can save all your to-do lists, project management tasks and notes in a compact way. You can exchange ideas with your colleagues within the individual main and sub-tasks and assign other tasks accordingly. In order to have your tasks clearly arranged at a glance, you can choose whether you want to have them displayed as a board, as a list or as a calendar. In addition, you can set reminders that always let you know when a task should be finished. In the basic version, Clickup is free. If you want unlimited dashboards and storage, among other things, you can use the unlimited version.

Tool 13: Asana

The Asana tool was designed by a Facebook co-founder who originally designed it for the internal organization of Facebook. In the meantime, however, this is also very popular with many other companies, such as Dropbox and Pinterest. When it comes to project organization, Asana relies heavily on lists that can be built up very finely. In this way, information about a project can be inserted extensively and in detail. In addition, goals can be recorded in checklists and arranged by date. Up to 15 members can use the project management tool free of charge. The free version also offers all the functions that are also available to users of the paid version. Only the team size, the better support and private projects within the team can be used with the paid version.

Tool 14: Bitrix24

In addition to the project management functions, the free project management tool Bitrix24 also offers many other practical applications: team chat, video conferences, calendars, Gantt charts, time recording, versioning and many more. The provider's mobile app is available for both iOS and Android. With the free version, up to twelve users can use and create the projects, tasks and subtasks without restriction. There is also five gigabytes of cloud storage here. If you want to add even more team members and use the function, you can also buy one of the three paid versions.

Tool 15: Libreplan

With the open source project management tool Libreplan, it is not just one person who defines the projects, but the whole team. This means that people outside the company can also be involved in the projects. In addition, the tool offers the most important functions, such as Gantt charts, resource management and financial management. In addition, projects can be easily documented and comprehensive reports can be created.

Tool 16: master task

In contrast to most other project management tools, with Meistertask an unlimited number of users can be added and projects can be created. The design is kept very simple and clear and yet all important project management functions are covered. The boards on which projects can be created are ideal for agile project management and can therefore be individually adapted.

Tool 17: Openproject

Openproject is an open source solution in which many different plugins can be installed. For example, there is an additional meeting and controlling plug-in that you can add if you need it. The functions at Openproject include a wiki, time recording, forums and milestone planning. In addition, Openproject generates individual reports for each team member. This means that everyone only gets the information that concerns them.

Tool 18: Producteev

Producteev is a project management tool that is rather limited in the scope of functions, but is available for an unlimited number of users and is completely free of charge. The focus of this tool is on the distribution of tasks. Accordingly, Producteev is more of an expanded form of the to-do list. If that is enough for project management, the tool will serve you very well so far.

Tool 19: Trello

If you use Kanban to manage tasks and projects, Trello can be the perfect project management tool for you. The tool is designed to be very simple and clear, so that everyone can find their way around it very quickly. Various boards can be created for projects that can be assigned to employees, commented on and enriched with information. Unfortunately, you have to do without Gantt charts and time recording with this tool. If you have no problem with that, you will find your way around very well with Trello. The basic version of this project management tool is free of charge. The Pro versions for this are available in two different versions.

Tool 20: Airtable

Airtable should be the ideal project management tool for Excel fans. This is structured in a similar way to Excel, but is more organizational. It is also visually a little more appealing than Excel and also dispenses with complicated formulas. The tool offers a flexible user interface and various tagging and filtering options. Various data, for example from GitHub, MailChimp and Meetup, can also be integrated here.

Tool 21: Kanbanchi

If you work a lot with G-Suite, the project management tool Kanbanchi can also be very suitable. This is a browser add-on that can be used to organize tasks and manage projects. In the free version, you can create an unlimited number of dashboards and tasks. These can then easily be prioritized and assigned. If you want to organize larger projects, you can buy the paid version.

Conclusion: Free project management tools can keep up without any problems

Whether the project management tools work online or you decide to download freeware, all of these tools have the potential to take your management to a new level. Have you already found your favorite?