What counts as media post
Media post folder delivery
Media post: Shipping service
Get magazines to their destination quickly and reliably.
The post brings something to everyone.
Reliable and comprehensive:
The postal service for magazines.
With its high-quality logistics infrastructure, Österreichische Post AG is a competent one
Partner for publishers. After all, Swiss Post transports it every year on behalf of its customers
around 670 million newspapers, sponsoring, post and regional media throughout Austria.
Distribution centers with high-tech sorting systems, a state-of-the-art transport fleet and a
Optimized delivery organization guarantees one thing: quality through speed and
Reliability. Because efficient shipping is an important success factor for every medium.
years of experience.
Decades of experience shipping
Print media result in an optimal one another
coordinated logistics chain to ensure the most secure
and to ensure fast delivery of printed matter.
Also get involved every day
around 25,200 Swiss Post employees, 11,300 of them alone
in delivery, for a smooth and efficient
Österreichische Post AG ensures that
Magazines not only in metropolitan areas but
even in the most remote regions of Austria
be transported. This gives publishers the security
that subscribers get their newspaper too.
from a single source.
The numerous postal services and their
publishers offer continuous further development
a comprehensive range of services from which exactly
that service package can be selected that
is tailored to your own needs:
Collection, delivery, subscription service, address management,
Returns management and much more.
This quality feature can also be achieved by the
efficient cooperation between publishers and the
Austrian Post AG will be improved. Out
This is the reason why the employees of the business area work
Media post from the first shipping step
working closely with publishers and printing companies
together. Because especially in the preparation for dispatch
team spirit counts. Find in this brochure
Publishers, printers and letter shops are all important
Information on how to efficiently use magazines
be prepared for shipment.
A look behind the scenes of Post-Logistik shows that the basis is already in the print shop
is created for a fast flow of the logistics chain. Here are the newspapers
addressed, bundled, palletized and delivered to the next distribution center.
Processing stages of the
Acceptance or collection
Task / production
1. Distribution center
Production distribution center
in the target area
When posting in post offices, transport
of newspapers to the distribution center.
Acceptance in distribution centers;
Sorting by competent
Distribution center in the target area.
of the distribution centers by truck.
Sorting in the distribution centers
to delivery bases.
Transport of the shipments
to the delivery bases.
In the delivery base:
Pre-sorting according to delivery district.
Routing sequence sorting by the
Delivery to the reader.
After acceptance at the major customer counter, the newspapers are sorted and - via more
Distribution centers - quickly brought to the delivery base. In the end, every newspaper has to be in one of the 3.9
millions Submissionplaces end up in the correct one - that of the reader.
From the printer
to the reader.
The daily newspaper for Mr. Dobernig in 9020 Klagenfurt
will be Tuesday in a print shop in Vienna
printed. Publication day is Wednesday.
The entire edition weighs more than 700 kilograms
and will be sent immediately after preparing the shipment
from the printer to the letter distribution center
Delivered to Vienna. After acceptance on
The major customer counter follows that night
next important step: the regional division
the bundle according to distribution centers.
Then a truck of its own brings the daily newspaper
from Mr. Dobernig together with the
other broadcasts destined for the region
to the distribution center in Villach.
There the shipments are sent to the delivery bases
distributed in the target area. Mr's daily newspaper
Dobernig is assigned to the Klagenfurt delivery base
and on Wednesday, early in the morning together
transported there with the other newspapers.
The newspapers will eventually be in the delivery base
sorted by delivery district.
On Wednesday morning the responsible post office sorts
Delivery man, Mister Müller, the daily newspaper from Mister
Dobernig and other broadcasts accordingly
his individual gait order. Then starts
Mr Müller on the house letter boxes and individual drop-off points
in its delivery district and represents Mr.
Dobernig closed his newspaper on the day of publication.
Tuesday, 9.30 p.m .:
Tuesday, 10:00 p.m .:
Tuesday, 10.45 p.m .:
Wednesday, 3.40 a.m .:
Dispatch of newspapers
from the printer
Delivery at the large customer reception
in the letter distribution center Vienna
Forwarding to the destination
Distribution center Villach
Forwarding to the
Delivery base in Klagenfurt
Delivery to the reader
The first step to
In principle, only those publications can be used as newspapers, sponsorship, mail or regional media
are sent, the specific content (e.g. editorial reporting)
and formal requirements (e.g. frequency of publication).
In order for publications to be sent to the newspaper dispatch of the
Austrian Post AG can participate
them in addition to editorial reporting
at least four pages per issue
and be addressed personally. Per
Issue - except for subsequent deliveries -
at least 1,000 pieces must be delivered.
The appearance in turn defines the
Corresponding shipping method:
Daily newspaper (at least 5 times a week).
Weekly newspaper (at least 12 times a quarter).
Monthly newspaper (at least once a quarter).
Plus.Zeitung (at least 4 times a year).
One of the characteristics of a Plus.Zeitung is that it is editorial
Coverage, the scope of at least
8 pages per issue and the minimum quantity
of 500 pieces per delivery (except
for subsequent deliveries). Furthermore, she stands out
through a fast runtime. The Plus.Zeitung
is usually no later than two days after posting
delivered to their subscribers in the distribution center.
The most essential feature of Sponsoring.Post is
the editor property. If this is a non-profit
Purpose (associations, religious communities,
etc.), then this shipping method can be used
be taken without a periodic appearance
is required. Here must -
except for subsequent deliveries - at least
1,000 pieces can be delivered per issue.
The characteristics of a printed font are decisive for which one is tailor-made
Logistics solutions - d. H. Transit times and inexpensive transport fees - publishers
can benefit. However, the prerequisite for this is the conclusion of a contract.
New from January 1st, 2006!
Regional media are not addressed and subscribe
are characterized by a regional distribution area.
You are thus directed "to a household" and will
to each Submissionplace distributed in the target area.
To be able to use this shipping method,
a regional medium must have at least 10 x im
Year and a length of at least
24 pages per issue. Furthermore, at least
400 pieces can be delivered per issue.
of a contract.
A sample copy of the publication is used to check whether all requirements are met
are fulfilled. If this is the case, then the "approval" for dispatch takes place as Media post-
Product: all data are recorded electronically, a contract is concluded with the media owner.
Depending on whether the printed matter is a newspaper, Plus.Zeitung, Sponsoring.Post or regional medium
is to be sent, all information that is required for
the conclusion of the contract are required.
of a contract.
All contract applications are available for download at
Indication of the frequency of publication (only for dispatch
of newspapers, depending on the number of issues
per quarter; decisive for duration and
Amount of the transport fee).
Title of the publication approved for dispatch
should be (subject of the contract).
Information on the media owner (name, address,
Etc.); the media owner is responsible for that
Placing a publication on the market and contractual partner
Deferral: payment of the transport fees
by direct debit (invoicing) -
in any case required when posting the magazines
to a distribution center.
A deferral agreement is required for a new application
as well as a debit order for direct debits
from the media owner's banking institution
With a valid deferral agreement for shipping
of Media post-Products: Indication of the approval number
the corresponding publication.
Specification of the invoice recipient, if this
differs from the media owner. Only required
if the payment of the fee against invoicing
by a third party (e.g. lettershop) and
not done by the media owner.
Information about the publisher (name, address, etc.);
this determines the basic direction of one
Pamphlet. The publisher is the contact person
the post office for additional information on the
Publishing post office (notification post office): those
Point to which undeliverable items are returned
become. Usually this is the
responsible delivery base.
Post office (posting distribution center): contractual
agreed delivery points - only here you can
Media post-Products accepted for shipping
as only contractually agreed
(Electronic) access to the
Receive contract data for acceptance.
Specification of the planned shipment volume per year
and the expected weight of a shipment
for resource planning at Swiss Post (when applying for a contract
for Plus.Zeitungen here is also the
Number of issues per year).
Specification of the desired first dispatch date
(required for drawing up the contract
as well as for the information of the delivery points and
the activation of the contract data).
with great effect.
Correct addressing ensures correct identification of the Submissionplace the
Recipient. Because in the course of retrofitting the house mailbox systems, the Submissionmake clear
only defined by the street name, house number, stairs and door number
become. It is not guaranteed that house mailboxes are fully labeled.
Correct addressing facilitates work processes,
accelerates this and enables efficient
Sort by. Can shipments also
can be machine read and edited, shortened
that is the delivery time. In addition, benefit
machine-compatible sponsoring. Post shipments
in format up to C5, which are not heavier than 50 grams
and are no thicker than 5 mm, from the lowest
Austrian transport fees
The correct address structure also enables a
easier readability and faster assignment.
The recipient's address is left-justified
printed on and contains - from top to bottom
ordered - the name of the recipient who
Address of the recipient (street, house number,
Stairs, door number), the postcode and the
Destination (in any case required at
Shipping as Plus.Zeitung).
1230 sample location
It also contains a machine-readable address
no blank lines, dispenses with the country code
"A-" and uses simple and clear fonts
without serifs (e.g. Arial). The font size is
with 2.5 to 3 mm (approx. 12 points) for capital letters
ideal. On attributes like bold, italic and the like
is to be waived. Between the individual letters
should a gap be visible, the
Characters must not "stick". If necessary
can be the "tracking" (the distance between the
Letters) can be set a little larger.
Detailed information on the machine Lesund
You can find the editability of shipments in
the brochure "Perfect addressing" or below
www.business.post.at. Likewise you answer
Customer advisors will be happy to answer any further questions.
A-1230 sample location
The correct postage indicium identifies the
Shipment throughout the entire logistics process.
He ensures that Media post-Products from
correctly assigned to each Post employee and immediately
can be further edited.
For this reason it is imperative to
that the following postage indicia on the
are correctly printed on the respective shipment. Because
Correct addressing and the correct postage indicium thus enable one
smooth shipping and get the magazines to their destination quickly and safely. All Media post-Products
can be sent open or in an envelope (envelope, foil). In
In any case, the address and the postage paid must be clearly visible.
Daily, weekly or monthly newspapers:
Contract number including product letter (T, W, M)
Name of the publisher's post office
Plus newspaper + contract number + product letter (P)
Name of the publisher's post office
Österreichische Post AG / Sponsoring.Post
Contract number including product letter (S)
Name of the publisher's post office
Österreichische Post AG / Post fee paid in cash
RM contract number including product letter (K)
Name of the publisher's post office
it is precisely because of this little hint that they stand out
Magazines from all other postal items
and arrive at your readers on time. In
the quality and reliability for which the
Post stands - and this is done by the subscribers
Plus newspaper 05Z067891 P
Österreichische Post AG / Sponsoring.Post
Österreichische Post AG / Postage fee paid in cash
RM 01A023456 K
Transport is a federal matter.
The correct manufacture of stable bundles guarantees quick and smooth transport
in the corresponding target area. The same applies here: small tips, big impact.
Routing zone bundle:
sorted according to the first digit of the postcode.
Leading area federation:
sorted according to the first two digits of the postcode.
Guide line bundle:
sorted according to the first three digits of the postcode.
sorted by all postcode digits.
Get there faster
The most important criterion for bundling is
Postal code (zip code). The more frets for a particular one
Destination can be manufactured, the more
the magazines arrive there faster. Because
these "local groups" can be created directly without further processing
transported to the correct delivery base
become. Once there, the single copies can
quickly assigned to the correct delivery district
and the postman can get his copies
quickly sort according to its aisle order.
It also results from the number of
matching digits of the zip code, how often
a bundle has to be processed further. Except for
Locally bound, the content of bounds is repeated several times
processed. The leagues become the next competent
Position in the logistics chain assigned and
forwarded. The next processing step takes place there,
etc. Thus, the finer the sorting, the
less time is needed to finally get the newspaper
lands in the right mailbox - the des
The optimal covenant.
After bundles thus faster than individual copies
can be processed, must at least
10 copies combined into a bundle
(exception: at least 5 pieces for
a single shipment weight over 500 grams).
Furthermore, for ergonomic reasons, a waistband may be used
not be heavier than 10 kg.
The bundle production begins with the correct sorting of the addresses: namely by
Post code and then by street, house number, block, stairs and door number.
The further sorting.
Due to the waist size (minimum height 2 cm, max.
Height: 23.5 cm) it is possible that not all copies
for a destination grouped into a local group
can be. From the rest
Copies in which the first three digits of the
Postcodes are identical - except for
Plus.Zeitungen - manufactured guide line bundles.
If the number is not enough for this either, they will
remaining copies as routing area bundles (agreement
the first two digits of the postcode),
then as a routing zone bundle (agreement
the first digit of the postcode).
Plus newspapers and regional media.
When shipping Plus.Zeitungen, make sure that
that bundling only according to destination (local group),
Guiding area and guiding zone takes place. Regional media,
as unaddressed, are in local bundles of each
50 or 100 consignments structured to be delivered.
Protection through stability.
A bundle is heavily used during transport.
Therefore, a bundle should be suitable for transport
and be bound very stably. That will go through
reached a cross lacing. With very soft
or thin bunches, an additional one is recommended
Cardboard stiffening or foil wrapping around the
Bundle slip - who is well written
is, makes better progress.
If the post employee can easily identify the content of the federal government and the target area,
it is quickly sent to the correct further processing.
Checklist for one
correct bundle slip.
Title of the publication.
Information on the media owner (name, address).
Approval number (contract number)
of the pamphlet.
Dispatch type (daily, weekly, monthly newspaper,
Plus.Zeitung, Sponsoring.Post, regional media).
Post code of the place of posting.
Number of shipments contained in the federal government.
Postal code of the target area (depending on the type of bundle: des
Location, the routing route, the routing area, the
Guide zone; depending on the bundling required).
For regional media, the following are also required:
the total number of bundles for the zip code,
the total number of items for the
Post code, routing code, identity code, the
Bundles - properly labeled.
What applies to all postal items applies to bundles: they
must be addressed correctly. So that every covenant
He has to reach his goal reliably with a
own bundle slip.
Bundle slips are to be provided by the sender. This can also be done using your own IT
Programs are produced, provided that all necessary information is included.
The target should be clearly visible on this
so that there are no misdirections, such as at
a wrong delivery base is coming.
Ideally, the bundle slip has the same format
like the magazine, but at least the format
DIN A5 (210 x 148 cm).
To speed up processing by the Post
and to avoid mix-ups
each bundle slip the product name (TZ, WZ,
MZ, Plus.Zeitung, SPON or RM). A lack
this information leads to misunderstandings and
complicates further processing.
Please note that the information on the bundle slip
at least with the appropriate lacing
of the federal government are clearly visible.
Bundle slips for Plus. Newspapers are in landscape format
to create. Templates for bundle slips can be found under
www.medienpost.at ready for download.
On the pallets, set, go!
It is worthwhile to place the bundles on pallets if the shipment volume is appropriate
is high. In this way, the magazines can be transported efficiently.
From the bundle to the pallet.
The produced bundles are loose or on exchangeable
Delivering EURO pallets to the distribution center.
For environmental reasons
only reusable pallets accepted. In return
Österreichische Post AG provides the relevant
The production of pallets depends on the volume of shipments
dependent. Is the amount sufficient
large or the regional distribution very strong,
the formation of local pallets is recommended (agreement
all four digits of the postcode). Is Vienna
the target area (routing zone 1), so are in any case
To manufacture local pallets.
Allocation according to lead areas.
In most cases it is also the manufacture of
Pallets according to routing areas (first two digits of the
ZIP codes make sense. This is where the division takes place
the bunch of destinations only towards the end of the
Logistics process. The lead areas are an exception
33 and 89. As these different
Are assigned to distribution centers, it is necessary
To form guide line pallets.
Palletizing according to distribution centers.
There are too few bundles for palletizing
There is a distribution center range
to build. Usually the
Processes shipments for several lead areas,
Bundles according to the different
Target areas redistributed and sent to the delivery bases
delivered. On the other hand, if lead areas are
different distribution centers combined on one pallet,
is an additional distribution process
required and leads to delays.
In the event that bunches should remain, can
these are combined into a pallet.
It should be noted that "remaining pallets"
trigger numerous distribution processes. Must be here
finally the bundles already in the first distribution center
To save time.
Again it can be seen: the finer the sorting, the more
there are no more processing steps - it's time
saved. It also depends on the right one
Assignment to. For example, if a routing area association is included
accidentally on a local pallet during production
lands, there will be delays in the running time
come. Newspaper copies made by others
Delivery bases must be distributed again
to the responsible distribution center and from
be transported to the right places there.
Such misdirections can be corrected with
Palletizing can easily be avoided.
Measurements and weight.
One more thing is important: a pallet shouldn't
be heavier than 700 kg and the maximum height
do not exceed 1.40 m.
The current palletizing plan and others
Information on correct palletizing
Your customer advisor or at
And the better and finer the sorting, the fewer stations on the way to the reader!
The flow of the logistics chain is not interrupted for further processing steps.
Correct labeling, ideally on all of them
four sides of the pallet, leads to the goal. And the lighter
the pallet slip and the required
Information is recognizable, the more efficient it comes
the pallet to its destination.
This should also be taken into account when the
Pallet to increase transportability or
is wrapped in foil for protection. Important for one
Post-processing is facilitated, instantly
to be able to recognize:
who is the sender,
what does the palette contain,
where should the pallet be transported.
Format and labeling.
A minimum size of DIN applies to pallet notes
A4 (21 x 29.7 cm). The lettering must contain information
About the sender, the shipments and the destination
(Location, routing area or distribution center)
Information on the media owner.
Title of the publication.
Type of dispatch (daily, weekly, monthly newspaper, etc.).
Destination: 1010 Vienna (local pallet).
Destination: e.g. VZ 4000 (distribution center pallet):
All groups of lead areas or lead routes,
which are assigned to the VZ 4000.
leads to success.
Once the magazines have been properly prepared for dispatch, the next step follows: the task.
Here it is worthwhile to deliver large quantities of shipments directly to a distribution center. Exactly
these distribution centers are equipped for this.
Time can also be saved in the acceptance process. A simple calculation: are
all documents prepared correctly and if they contain the necessary information, the
delivered print media are accepted, forwarded quickly and correctly billed.
1. The task.
After the print media are optimal for shipping
are prepared, there will be large quantities of shipments
delivered directly to a distribution center. Essential
is that the desired "abandonment points" before
the initial dispatch of the magazines
have been agreed. Otherwise, the
Post employees are not recorded on the computer
Access data, an acceptance of the pamphlets
for shipping is not possible. Thus is also with
a planned change of "Submissionput "early
to make a new contractual agreement.
Only then are you at the required time
all data available for acceptance of print media.
At the major customer counters in distribution centers
Shipments only against invoicing to
Shipping accepted, cash payment is not accepted
Basically, magazines are between
8:00 a.m. and 6:00 p.m. when contractually agreed
Distribution center can be delivered.
Compliance with the closing times is essential
required, especially in the case of Plus.Zeitungen that
yes arrive at the reader two days after posting
Special closing times apply to daily newspapers.
After all, these are special
time-sensitive print media that are published on the day of publication
Delivered to readers throughout Austria.
Should it be a shipment volume of
trade over 100,000 pieces, it is advisable to
at least 5 working days (except Saturday)
before the planned posting date, the amount of the
responsible customer advisor or by e-mail to
notify [email protected] It
everything is then set in motion so that during the day
resources necessary for the posting
Further processing are available.
To logistical processes for the dispatch of a time-sensitive
It is worth optimizing print media
as well, as part of the conclusion of the contract
to submit a distribution plan, the publication days,
Shipment volume, estimated
Includes individual shipment weight etc., and
to renew this annually. When shipping from
In any case, regional media is a distribution plan
For more information, please contact your
Account Manager. All necessary documents
and templates can also be found on the Internet at
2. The assumption.
As part of the acceptance process, it is checked whether all the necessary shipping documents are complete
available and the shipments are properly prepared for dispatch. Likewise will
Checks on the basis of the specimen copy whether the information given in the documents
through proper preparation.
The same applies to delivery to a distribution center
as with the task in a post office are different
Documents required to make the shipments
to be able to accept and settle.
Decisive for the calculation of the transport fees
include the shipping method
(Daily, weekly, monthly newspaper etc.) and that
Weight. Because of this, the following
Distribution plan when sending Sponsoring.Post and
In the task list it must be stated in detail which
Media post-Product shipped in what quantity
and how heavy a single copy is.
When determining the weight of the magazine (carrier medium)
self-inserts are to be taken into account.
For side dishes that are not in the exclusive interest
of the publisher
it is foreign supplements.
It should be noted that third-party inserts in newspapers
in total are not heavier than the carrier medium
(including own supplements). With regional media
the maximum total weight is 200
Grams, while sponsoring.Post shipments
no third-party inserts are permitted.
Finally, the transport charges are determined on the basis of this information and the
Acceptance confirmed. However, if there is a lack of important information or preliminary work within the framework
the dispatch preparation, the print media can only after appropriate clarification with the
Sender can be accepted for the dispatch.
For regional media and sponsorship. Post broadcasts
a spreading plan is also required in which
it must be stated in detail what number of items is going where
is shipped. All information is electronic
recorded and the corresponding transport fee
Payment or billing.
If the items are posted in a post office,
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