Can important documents be certified by a notary?

Notarial certification: how do you certify a document?

Last Updated on: 7th August 2019, 10:30 am

What is a Authentication and do you need a notary for this? We explain what a certified copy is and how it differs from a certified signature. Also: Recommended notaries in Vienna.

Table of Contents

What is an authentication?

There are basically two types of certification: the certified copy and the signature certification. Both serve legal security and consumer protection. The certified copy or the certified signature may be required, especially in legal transactions (e.g. when visiting the authorities).

What is a certified copy?

Original documents are often provided by offices, magistrates or universities orcertified copies, also called certified copies, are required. The certified copy is a copy of the original document, of which it is confirmed that it is 100% identical to the original (= the main font).

So if you need a certified copy, that means that you cannot simply make a copy of the document yourself and use it. Because you need one official certificate of correctness the copy. A notary can issue a certified copy - aNotarythat is endowed with public belief. In addition, the district court or the issuing authority (not in every case and not every authority) may issue a confirmation of the correctness of a copy.

A certified copy means one Copy of a document, for the

  • a notary,
  • the District Court
  • or the issuing authority (not always)

to confirmthat they corresponds to the original document.

The certified copy hits no statement about that content of the document. It only confirms that the copy of the document and its content match the content in the original document submitted.

What is a signature authentication?

If a signature is certified, it means that a Notary or a district court confirmedthat signature real is. The signature was actually made by the person who is indicated as the signatory. A certified signature was either put in front of a notary or the district court or recognized as genuine by them.

The difference between authentication of signature and certified copy? A signature certification confirms the authenticity of a signature. A certified copy, on the other hand, states that a copy of a document is identical to the original document.

Why do you need a certification by the notary?

A certified copy is useful, for example, if you have to hand in an important original document to an authority or send it by post. Because people are generally reluctant to let go of the original. The certified copy is equivalent to the original document.

A possible case for certification would be an application or enrollment for a degree. Some universities require the original Matura certificate to be presented. If you cannot show this in person, for example for reasons of location or time, but have to send it by post, a certified copy makes sense.

Notary Vienna: These notaries certify documents

  • Mag.Johannes Ullreich, 1110 Vienna
  • Mag.Clemens Fritsch, 1130 Vienna
  • Mag.Reinhard Wittmann, 1140 Vienna
  • Dr. Edwin Frieser, 1150 Vienna
  • Mag. Arno G. Sauberer, 1150 Vienna
  • Public notaries Festl, Raeser & Partner, 1160 Vienna
  • Dr. Peter Edgar Schodl, 1160 Vienna
  • Notary & business mediator Dr. Georg Feldbacher, 1210 Vienna
  • Dr. Bric Johannes, 1220 Vienna
  • Notary's office at Kohlmarkt - Dr. Gerhard Schuessler, 1010 Vienna
  • MMag. Dr. Arno Weigand, 1020 Vienna
  • Mag.Klaus Baumgartner, 1030 Vienna
  • Mag.Markus Prandtstetten, 1030 Vienna
  • Dr. Pastner Walter, 1100 Vienna
  • Public Notaries Dr. Wolfgang Skoda, Dr. Clemens Moshammer, Mag. Roman Sas-Zaloziecki, 1100 Vienna

How much does a certification by a notary cost?

A strict tariff system applies to notary fees. This is regulated in the Notary Tariff Act. By the way, certification by a notary is usually cheaper than by a court. In addition, there are no expensive surprises: A notary is obliged to inform you in advance how much the certification will cost.

What are government fees?

For the authentication of the authenticity of a headline, fees of € 14.30 are incurred in accordance with §14 TP 13 Fee Act, which must be paid to the tax office. Exceptions are documents that you only have to present to a specific authority or a specific court.

How long is an authentication valid?

Certifications are valid for an unlimited period.

How long does a certification by the notary take?

Often you need a notarized document better yesterday than today. How long it takes until this is finished depends entirely on the individual case. It is best to find out how long it will take when you make an appointment with the notary. If it's a simple, short document, you canpossibly right back home with you to take.

What do I have to take with me for notarization?

For a notarized copy you first need thisOriginal document. On the other hand, you need oneofficial photo ID (Passport, driver's license or identity card). You may also have to provide certificates of academic titles if these are not listed on your ID.

Should oneCertified signature you absolutely have to appear yourself - Finally, the notary must confirm thatyou yourself have made the signature.

What is an apostille?

An apostille is one Confirmation by a higher authoritythat the certifying notary is actually a notary with public faith. The apostille is therefore also called Certification. You almost always need such an over-authentication if you have a public document outside of Austria, i.e. in the international legal traffic, have to submit.

A certificate with an apostille is valid in all countries that have the Hague Legalization Convention have signed. If there is a bilateral agreement on mutual recognition between Austria and the state in which you have to present the document, you often do not need an apostille.

In Austria, apostilles are issued by, depending on which authority issued the certificate

  • the Federal Ministry for Europe, Integration and Foreign Affairs (Legalization office),
  • the Presidents of the courts of first instance dealing with civil cases (Presidium of the Regional Court),
  • the Provincial governors
  • or that Office of the state government (Certification Office) issued.

What is legalization?

With the legalization it is similar to the apostille. She is one too Certification, through which a public document abroad as real is recognized. However, the certification process for legalization is more complex than for the apostille. With the apostille, only the issuing authority certifies a document. This step is also necessary for legalization. In addition, however, the consular mission of the countryin which the document is to be presented, certify it.

In states that have signed the Hague Convention, the apostille takes the place of legalization. You can find a detailed explanation of legalization at help.gv.

Find notaries for certification

Almost every notary offers certification. You can find contact to notaries in your area here:

HEROLD Blog Team